Privacy Policy

Privacy Policy

Effective Date: June 1st, 2025

BW Empowerment LLC
Website: www.bwempowerment.com

At BW Empowerment LLC, we value your privacy and are committed to maintaining the highest standards of data protection, transparency, and confidentiality. This Privacy Policy outlines in detail how we collect, use, protect, and share your personal information when you visit our website or engage with our services, in accordance with applicable data protection regulations.

1. Information We Collect

We collect information from and about users in several ways, including:

a. Information You Provide

• Full name
• Email address
• Phone number
• Job title, industry, and organization name
• Preferences and goals related to coaching, mentorship, or leadership development
• Content of communications (emails, forms, surveys, or consultation notes)
• Uploaded documents such as resumes or assessment results

b. Information Automatically Collected

• IP address
• Browser type, version, and language settings
• Operating system
• Device information and screen resolution
• Geographic location (approximate)
• Referring and exit pages
• Pages visited, time spent on pages, and clickstream behavior
• Cookies, web beacons, and other tracking technologies

c. Third-Party and Public Sources

• LinkedIn and other professional platforms (when connected or embedded)
• Referral sources and industry directories
• Third-party integrations (e.g., scheduling or CRM tools with user consent)

2. How We Use Your Information

We process personal data for the following purposes:

• Delivering and managing executive coaching and mentorship programs
• Providing leadership assessments, reports, and custom guidance
• Coordinating with matched executive mentors and partners
• Sending emails related to service updates, event invites, or leadership content
• Improving website experience, functionality, and content relevance
• Conducting program evaluations, success tracking, and impact analysis
• Ensuring the safety, security, and compliance of our services and users

We do not sell, rent, or trade your personal data to external parties.

3. Legal Basis for Processing

For users located in the European Economic Area (EEA), our processing of personal data is based on:

• Your explicit consent
• Fulfillment of a contract or service agreement
• Compliance with legal obligations
• Our legitimate interests in improving user experience and service quality

4. Sharing and Disclosure

We may share your data with:

• Internal staff and consultants (on a need-to-know basis)
• Third-party service providers (CRM, email delivery, appointment tools, etc.)
• Technology partners assisting with hosting, analytics, or platform development
• Legal or regulatory authorities if required by law or to enforce legal rights

All partners and vendors are required to meet strict data confidentiality and security standards.

5. Data Security

To safeguard your information, we implement:

• TLS/SSL encryption for all website data transfers
• Password-protected systems and multi-factor authentication
• Regular vulnerability scans and secure coding practices
• Limited access based on staff roles and project need
• Signed confidentiality agreements with all personnel and contractors

Despite our best efforts, no system can guarantee 100% security, but we take all reasonable steps to protect your data.

6. Data Retention

We retain personal data only for as long as:

• Required to fulfill the purposes outlined above
• Required by applicable laws and regulations
• Necessary to maintain service records and client relationship histories

Data subject to deletion requests will be removed from active systems unless otherwise required by law.

7. Your Rights and Choices

Depending on your location, you may have the right to:

• Request access to your personal data
• Request corrections or updates to inaccurate information
• Request erasure ("right to be forgotten")
• Restrict or object to certain types of data processing
• Receive a portable copy of your data
• Withdraw consent to marketing at any time

To make a request, email Contact@bwempowerment.com. We will respond within the legally mandated timeframe.

8. Cookies and Tracking Technologies

Cookies are small text files stored in your browser that help us analyze traffic and improve functionality. Types of cookies we use:

• Necessary cookies: Enable core features like form submissions
• Performance cookies: Track usage patterns and optimize content
• Functionality cookies: Remember your settings and preferences

You can disable cookies through your browser settings. Note that doing so may impact some website functionality.

9. External Links

Our website may link to external resources (e.g., Zoom, Calendly, LinkedIn). We are not responsible for the privacy practices or content of those third-party sites. We encourage users to review their policies before interacting.

10. Children’s Privacy

BW Empowerment LLC does not offer services to children under 16 and does not knowingly collect their data. If we become aware of such data, we will promptly delete it.

11. Policy Updates

This Privacy Policy may be revised to reflect changes in our operations or regulatory requirements. Revisions will be posted to this page with a new effective date. We recommend reviewing this policy periodically.

12. Contact Us

If you have questions, concerns, or requests regarding your data or this policy, contact us:

BW Empowerment LLC
Email: Contact@bwempowerment.com
Website: www.bwempowerment.com